The “hotel module” refers to a feature or component within the software that facilitates managing accommodations for events.

• Hotel Listing

  Hotel management is designed to handle all aspects of accommodations for events. This includes the process of adding hotels, booking hotel rooms, managing room blocks, tracking reservations, and coordinating with partner hotels. Here’s an overview of what hotel management typically involves:

  Add/ Edit a hotel
  Hide
  Delete
  Order list
  Tools

  Add/Edit hotel: 

  Access the Hotel: Begin by selecting your event. From the left-hand navigation, click Registration form, then Select form in which you want to add hotel -> Hotel listing. Click Add.
  Edit Hotel: Locate the hotel you would like to edit. Hover over the arrow to the right of its name by clicking the icon . then click Edit from the dropdown.

  

  You’ll be presented with a form where you can input details for the hotel you’re adding. 

  

  Hotel price can be of 2 types:-

  1. Fixed: It will be calculated as [number of persons * number of rooms].

  2. Not Fixed: It will be calculated as [(number of persons) * (price of room) * (number of nights)].

  Hide

  The “Hide Hotel” feature is likely designed to control the visibility of specific hotels listed in the registration process.

  

  Delete

  Locate the hotel you would like to delete. Hover over the arrow to the right of its name, then click Delete. Click OK.

  

  Order list

  In the hotel order list, we can see the complete stats showing the total number of rooms, how many are booked, and how many are still available.

  

  Tools

  In tools, we have an export feature, which extracts hotel data from the platform in csv file.

  

• Settings

  Let’s break down and pay attention to the following settings guide:

  

  1. Activate hotel module: Activating the hotel module means that this feature becomes an integral part of your event management process.
  2. Mandatory: This setting implies that using the hotel module is compulsory for all attendees participating in the event.
  3. Show “Skip” hotel button: This setting likely determines whether attendees have the option to skip booking a hotel through the event platform. Enabling this option allows users to bypass the hotel booking process if they prefer to arrange accommodations independently.
  4. Allow single room only: This setting restricts attendees to booking only single occupancy rooms. If enabled, attendees won’t be able to select shared rooms.
  5. Allow multiple rooms: Enabling this option permits attendees to book more than one room if needed.
  6. Allow one person to one room only: This setting ensures that each booked room is occupied by only one person. It prevents attendees from booking rooms for multiple occupants, ensuring that each guest has their own individual space.

  We have some settings in Registration form > setting > Hotel settings. Click here for more details.