The “Attendee list” is a feature within the Attendee Module that provides event organisers with a comprehensive view containing information of all registered attendees for a particular event. This information typically includes attendee names, contact details, affiliations, job titles, and any other relevant data collected during the registration process.

Attendee listing consist of various options and tools, detail is given below of available features and tools as well.

Add attendee

Access the attendee list 

Begin by selecting your event. From the left-hand navigation, click Apps, then Attendees -> Attendees list. Click Add.

 

You’ll be presented with a registration form where you can input details for the attendees you’re adding. This form typically includes fields for attendee information such as name, email, organization, job title, and any other relevant details. Fill out the form with the necessary information.

Groups

During the process of adding or editing, we have visibility of all available groups. From here, we can assign groups to attendees. Click Groups to see how to create it.

Permissions

In eventbuizz, these settings are typically used to customise the attendee experience and interaction within the platform. Here’s how they might be utilised within an attendee profile:

• Allow to vote and allow documents to upload: In the attendee settings -> display permissions, there is also an option for “allow voting and allow documents to upload”. If this setting is turned on, all assigned attendees in the event can vote and upload documents. However, if this setting is turned off and individual attendees have enabled this setting in their profiles, they will bypass the main setting and still have permission to vote and upload documents.
• Allow image gallery: If the “allow image gallery” setting is activated in the attendee settings -> display permissions, all assigned attendees in the event will have the permission to upload images in his gallery. However, if this setting is deactivated, individual attendees who have enabled it in their profiles will still retain the permission to upload images, bypassing the main setting.
• Enable ask to speak: We have “Enable ask to speak to all” permission in request to speak module, it will allow all attendees to speak who are assigned in the event but if this setting is OFF, and in attendee profile individual setting is ON, it will not check the module permission and allow the attendee to speak.
• Enable Q&A: We have “Enable Q&A to all” permission in Q&A module, it will allow all attendees to ask questions but if this setting is OFF, and in attendee profile individual setting is ON, it will not check the Q&A module permission and allow the attendee to ask question.

Attendee type

• All the created attendee types in the attendee type sub section will appear here in the drop down.
• Organiser can assign or select any attendee type, base on the attendee role.

Add any information you want. When you’re finished, click Save. This will automatically add/update the attendee’s details for in your account.

Attendee list

After adding attendee, it will redirects on the attendee list, where organiser have the multiple features and menu options and tools are assailable. Detail of each attendee menu listing is given below:

Edit attendee
Email profile
Print badge
Print badge with description
Schedule
Change password
Auto login
Tools

Edit attendee

• By clicking on the edit menu option, organiser will redirect on the attendee detail page.
• Where organiser can edit the attendee information like name, email,date of birth, image, or attendee type permission etc.
• After making changes in the attendee profile, organiser will click on Update button, and changes will save.

Email profile

If the organiser wants to share the attendee’s profile, then should click on the “Email profile“ option.

Print badge

• Organiser can generate attendee specific badges from here.
• If attendee badge is not created, then by default when click on it will show the “404 not found”. Here view is given blow.

How badges can create and print?

• How badges can create in eventcenter, and the types of badges, for more detail click here.
• After creating the badges, then user how can print the badges by using this menu option “Print badge”. Click here for more details.

Print badge with description

Badge description

The Badge description feature within the pre-event badge printing system allows organisers to add contextual information or notes that will accompany the badges issued to attendees. This section enhances the overall presentation of the badges and provides attendees with relevant details about the event or their specific participation.

• Basically this features allows organisers, if the want to add additional descriptions with eventcenter badges, then organiser will add the description, and when will print the badge with description, both badge,and added description will be download in pdf, and can take print of it.

Accessing badge description

Open badge description editor

• Organisers can access the Badge description option from the badge management menu. By clicking on this option, an editor interface will open, allowing for easy input and formatting of the badge description.

Inputting description

• Editor interface: The editor provides a text area where organisers can type in the desired description. This area supports basic formatting options, such as bold, italic, bullet points, and other text enhancements, enabling organisers to create a clear and visually appealing description.

• Content ideas: Organisers can include various types of information in the description, such as:

  • Event details (e.g., date, time, location)
  • Agenda highlights
  • Instructions for attendees (e.g., check-in process, networking opportunities)
  • Contact information for event coordinators
  • Special acknowledgements or sponsors

Saving the description

• After inputting the desired text, organisers must click the Save button to store the description. This action ensures that the information is retained and can be accessed later for badge printing.

Printing badges

• Once the badge description is saved, organisers can print badges that include this description. This is done through the Attendee menu option titled Print badge with description. For detail like how it create and works, please click here

Schedule

The schedule displayed in the attendee’s profile is personalized to their details. It includes sessions, workshops, meetings, or other activities the attendee has registered for or expressed interest in attending. Attendees may have the option to add or remove sessions from their schedule based on their preferences or availability.

Change password

The “Change password” allows organiser to update attendee current password to a new one.

Auto login

Auto login is a feature within the attendee organiser module designed to streamline the login process for attendees accessing the web application. This functionality enhances user experience by allowing event organisers to directly log in attendees without requiring them to enter their credentials each time.

Attendee listing filters

When you have a lot of attendees in your list of ‘Attendees list’, and you want to assign find any of them, we have improved the way you can find them on your list. We have added filters options that helps to find attendees.

Tools

Eventbuizz offers organisers a robust set of “tools” to manage attendee listings effectively. Detail is given below for the available options.

Import
Export
Print template
Replace delegate
Replace delegate log

Import

Organisers can upload a CSV file containing essential attendee information. The necessary fields include:

• Attendee name
• Attendee email
• Title
• Company
• Department
• Image
• Attendee type

Download Import file template. Copy pastes all the relevant data you have. Save the CSV file on your PC.

Select file and then you are asked to either import new records or also update existing records.

• Choose “Create new records” when you added attendees to the total Attendee list. Then it is only the new records that are imported, meaning no duplicates. 
• Choose “Create new records and update existing records” when you will also need to update changes to existing attendee records.

  If you have used our template, you do not need to do any changes in mapping, just click ‘Next’. If you use your own CSV file – where the columns are name differently, please map the relevant information.

Import a file -> by clicking on Select File

If you have used our template, you do not need to do any changes in mapping, just click ‘Next’. If you use your own CSV file – where the columns are name differently, please map the relevant information.

When you click ‘Next’ you can see how nay new records are created and if there are some errors, the system will show this too.

Export

Exporting attendees in eventbuizz typically refers to the process of extracting attendee data from the platform for various purposes such as generating reports, analysing event metrics, or integrating attendee information with other systems.

System offers two types of attendee’s export:

Export attendees
Export custom list

Export attendees

Exporting attendees allows organisers to extract data for reporting, analysis, or integration with other systems. The system offers two types of exports:

• Export assigned attendees: Generate a list of attendees who have been assigned to specific sessions, activities, or tasks within the event.
• Export attendees with sub- registration: This export is a list of primary attendees who have submitted sub-registration

Export custom list

Exporting a custom list of attendees in eventbuizz typically involves retrieving specific information about event attendees according to customised criteria and then exporting that data for external use or analysis.

To create a custom template, navigate through Tools > Export > Export Custom list > Create custom list. Determine the specific fields you want to apply to create your custom list.

To move the desired fields from the left column to the right column in the export:

1. Identify the fields you wish to include in the export from the left column.
2. Drag and drop these fields from the left column to the right column.
3. Ensure that all the required fields are included in the right column for the export.
4. Once you have moved all desired fields to the right column, proceed with the export process.

Once the template is created, you can edit, delete, and export from custom exports created.

Print template

• Eventbuizz provides four built-in templates that allow organisers to download PDF files containing attendee-specific information.
• Downloaded file have the information or listing of all the attendees.

The templates include details such as:

• Name
• Email
• Profile
• Company

Each template has a unique representation style.

Replace delegate

The Delegate number is a unique identifier for attendees, used for voting, check-in, speaker representation, and more.

Features:

• If an attendee is unable to attend, they can assign their delegate number to another attendee, allowing the new delegate to represent them at the event.
• This ensures that each delegate number corresponds to an individual, even if represented by someone else.

By clicking on the replace delegate a new model will open, where organiser will enter the delegate number  and can search about that particular delegate number.

When organiser search any delegate number all the attendees will show in drop-down, which are matching to that delegate number. Organiser will select the attendee, who want to replace.

When organiser select the attendee, whose delegate want to replace, and below a new form will open where organiser will enter the email of the attendee, whom he want to replace, and if this attendee is existing in the attendee list, then remaining information automatically filled in the form,otherwise organiser will enter whole information manually, and new attendee will assigned in the event automatically.

Replace delegate log

The replace delegate log tracks all changes made to delegate assignments. Each log entry contains the following information:

• Delegate number: Unique identifier for the delegate.
• Replaced attendee name: Name of the original attendee.
• Replaced attendee email: Email of the original attendee.
• Replaced by attendee name: Name of the new delegate.
• Replaced by attendee email: Email of the new delegate.
• Replace date: Date of the replacement.

Overview

The Weighted Voting feature in eventbuizz allows organisers to assign varying voting weights to attendees. By default, this feature is disabled. When enabled, it provides a structured way to manage attendee voting power based on assigned shares.

Enabling weighted voting

Accessing settings

• Navigate to the attendee settings section.
• Find the setting labelled “Enable weighted voting.”
• By default, this setting is off.

Activating the feature

• When the organiser toggles the “Enable weighted voting” setting to on, the weighted voting subsection becomes visible in the attendee module menu.

Additional settings when enabled

Once the weighted voting feature is enabled, two additional settings are available:

Enable validation of total shares:

• • This setting checks if the total shares assigned to attendees exceed the overall allowed shares.
  • Functionality:
    • If enabled, and the organizer sets the total shares (e.g., 100), an alert will appear if the total assigned shares exceed this limit.
    • If disabled, no alerts will be shown even if the total assigned shares exceed the limit.

 Total shares:

• The organiser can specify the total shares available for voting, such as 100, 200, etc.
• This value sets the cap for the total shares that can be distributed among attendees.

Attendee listing in weighted voting settings

In the weighted voting settings page, a list of all event attendees is displayed. The following fields are provided for each attendee:

1. Attendee name: The full name of the attendee.
2. Email: The attendee’s email address.
3. Company: The company the attendee is associated with.
4. Department: The department within the company the attendee belongs to.
5. Shares: The number of shares assigned to the attendee.
6. Shares [%]: The percentage representation of shares assigned to that attendee based on the total shares.

Editing shares for attendees

Each attendee listing includes an Edit action button. Clicking this button opens a modal where organisers can modify the shares assigned to that attendee.

Edit modal fields:

• Attendee name: Displayed for reference.
• Email: Displayed for reference.
• Share input field: The organizer can input the new number of shares to assign to the attendee.

Default share assignment

• By default, each attendee has 0 shares assigned. Organisers can update this value as needed.

Summary widgets

At the top of the weighted voting settings page, three summary widgets display key information:

• Number of shares: Displays the total shares available (e.g., 100.0000).
• Sum of attendee shares: Shows the current total of shares assigned to all attendees (e.g., 50.0000).
• Difference: Indicates the difference between the total shares and the sum of shares assigned (e.g., 50). This helps organizers quickly assess how many shares are left to assign.

Groups typically refer to clusters or collections of attendees that organisers create for various purposes such as facilitating networking, organising workshops, or managing access to specific event features. These groups allow attendees to interact more efficiently with others who share similar interests or roles within the event. Organisers can create, manage, and customise these groups to enhance the overall event experience for participants.

Accessing the groups in organiser side

Organiser can access the groups sub module in attendee module by following this path:

• Eventcenter->app->attendees->groups

When organiser will land on the group sub section, there will be no group by default added and there are two available features or options available on the listing of group.

• Add
• Tools

Add a group

By clicking on the “+add”  button, organiser can add the groups, by entering the group name in the input fields, detail is given below:

Once the groups are created, each created group have the menu and there are following available options in menu.

Add sub groups
Edit
In-active/active
Delete

Add sub groups

Edit

In-active/active

Delete

Tools in group

There are various options which are available in tools. Detail is given below about all tools:

• Import:If organiser want to quickly add groups in the listing, then simply can upload the CSV file, with necessary information related to groups,
• Export: Simple export typically involves exporting basic information.
• Export by group detail: Exporting by group detail allows you to export comprehensive information specific to individual groups within your event.
• Export with order: Exporting with order refers to exporting data along with order-related information, typically relevant for events with ticketing, this type of export includes information related to the orders placed by attendees, such as ticket types, quantities, payment status, transaction IDs, and any other order-related data.
• Import attendees to group: Organiser can import the attendees to group, by uploading the CSV, file which included the required information related to attendees.
• Delete all:This features allows

The “assign attendees” sub-module in eventbuizz allows organisers to efficiently manage attendee assignments for events. When a new event is created and attendees are added, their information is automatically stored in a database. This documentation outlines the process of assigning attendees, using filters to find specific attendees, and managing assignments through various tools.

Adding attendees

• Creating a new event:
  • When organiser create an event on the Eventbuizz platform, organiser can add attendee data, which is then automatically stored in the database.
  • This includes attendee information such as names, titles, profile pictures, company affiliations, and any other relevant details provided during the registration process.
• Accessing unassigned attendees:
  • After adding attendees, their information is available for future events.
  • Navigate to the “Un-assigned attendees” section, which is located under the “Apps” tab:
    • Go to “Attendees”.
    • Select “Assign attendees”.

Filtering unassigned/assigned attendees

To efficiently manage a large list of unassigned attendees, an improved filtering and search function is available.

• Using filters:

  • The filter option allows you to narrow down the list of unassigned attendees based on specific criteria.
  • You can filter using the following columns:
    • Name
    • Title
    • Company name
    • Network group
    • Department
    • Delegate number

• Steps to filter:

  1. Select the desired filter criteria from the options.
  2. Input the relevant information into the filter field.
  3. Click the Search button or press Enter to display the filtered results.

Assigning attendees

Once you have identified the attendees you want to assign, you can proceed with the assignment process.

Tools menu for assigned attendees:

• Navigate to the Assigned attendees section to access the available tools for managing attendee assignments. Detail is given below about available tools options:

Assign all
Un-assign all
Un-assign from CSV

Assign all

• Functionality: Quickly assign or un-assign all attendees from the event.
• Steps:
  1. In the attendees section, go to assigned attendees.
  2. Access the tools menu.
  3. Choose “Assign all attendees” 

Un-assign all

• Functionality: Quickly assign or un-assign all attendees from the event.
• Steps:
  1. In the attendees section, go to assigned attendees.
  2. Access the tools menu.
  3. Choose “Un-assign all attendees”.

Un-assign from CSV

If you need to unassigned multiple attendees at once, you can do so directly from a CSV file.

Steps to Unassigned attendees from CSV

• Access the Tools menu in the Assigned Attendees section.
• Select “Un-assign from CSV.”
• Download the provided import file template.
• Open the template and copy/paste the relevant attendee data into it, ensuring that you include their email addresses.
• Save the CSV file on your computer.
• Upload the saved CSV file back into the system to process the unassigning of attendees based on the data provided.

An “App invitation” typically refers to the process of inviting attendees to download and use the eventbuizz mobile application. The eventbuizz app allows attendees to access event details, schedules, speaker information, networking features, and more, all from their mobile devices. Sending app invitations encourages attendees to engage with the event content and enhances their overall event experience.

Accessing the app invitation

Organiser can access the invitation by following this path:

• Eventcenter->app->attendees->invitation

Attendees invitation sub-module consist of the three main sections. Detail is given below about all sections.

App invitation sent
App invitation not sent
Invite log

Before starting about the app invitation sent or not, organiser will make sure invitation email template is customised and as per the requirements. Start by customising the email template app invite. If organiser want to send a text message, organiser need to customise the sms template as well. Please be aware that sending text messages will be invoiced separately.

Organiser can edit the default app invite template as per the required requirements.

When the template is done, organiser choose which attendees should receive the email.

• If organiser want to send the newly assigned attendees in the event then will go in the modules -> Attendees -> Invitation -> App invitation not sent.
• If organiser want to resend the app invitation email to those attendees,who not downloaded mobile app yet then will go in   modules -> Attendees -> Invitation -> App invitation.

App invitation sent

App invitation sent an organiser can view a list of individuals who have already been sent invitations to download the eventbuizz mobile application. This list typically displays the names or email addresses of those who have received the invitations, helping organisers keep track of whom they have already reached out to regarding app download. Basic features detail is given below:

Invitation tracking

• Organisers can view a list of individuals who have been sent invitations to download the eventbuizz mobile app, including names or email addresses.

Default state

• When a new event is created, no records are present in the app invitations section until invitations are sent.

Sending invitations

• When organisers send invitations from the “not sent” section, those attendees move to the “invitation sent” section.

Additional options for reminders

There are some additional features available on the app invitation sent listing for organiser to manage the invitation process and also send the reminder invitation to the attendees. Detail is given below about the available features is:

Send to all
Tools

Send to all

The “Send to all” feature provides a streamlined way to communicate with multiple attendees at once, making it efficient for organisers to send reminders or updates. This feature is particularly useful for sending mass communications quickly.

• Send reminder invitation mail: To resend the original invitation to all attendees who were previously sent invitations.

• Send SMS: To send a text reminder to all attendees who have received the initial invitation.

• Mail & SMS: To send both an email and SMS reminder to all attendees simultaneously.

Tools

The “Tools” feature provides organisers with various options for communicating with attendees after invitations have been sent. This functionality allows for personalised outreach and can enhance engagement. Here’s a breakdown of the options available under this feature:

Available tools options

• Send individual email:To reach out to a specific attendee with a personalised message.
• Send individual SMS: To send a quick, direct message via text to a selected attendee.
• Send SMS & Mail:To communicate with the selected attendee through both email and SMS simultaneously.

App invitation sent filters

Organiser have the different available filters on the app invitation sent. Detail is given below:

• Search: By searching any attendee name or email organiser can filter the relevant attendees.
• Attendee type: Organiser cam filter the data base on the attendee types filter.
• Group type: Group type filter list all the attendees based on the group type.

App invitations not sent

• All attendees assigned to the event appear in the “App invitation not sent” listing.
• Those attendees which are not assigned to the event, will not show in the “App invitation not sent” listing.

This section outlines the key features available for sending invitations.

1. Send to all

This feature allows organisers to send app invitations to all attendees who have not received them. The following options are available in the dropdown menu:

• Invitation via email: Sends an invitation to all attendees through their registered email addresses.
• Invitation via SMS: Sends an invitation to all attendees via SMS to their registered phone numbers.
• Invitation via email & SMS: Sends invitations to all attendees using both email and SMS, ensuring maximum reach.

Steps to send invitations

1. Select the “Send to All” option from the top right of the listing.
2. Choose your preferred method of invitation (Email, SMS, or both).
3. Click on the Send button to dispatch the invitations.

2. Tools

The Tools section provides more granular control, allowing organisers to send invitations individually to specific attendees. This feature is beneficial for personalised communication.

Available options in tools

• Invitation via email: Send invitations to selected attendees via email.
• Invitation via SMS: Send invitations to selected attendees via SMS.
• Invitation via email & SMS: Send invitations to selected attendees through both channels.

Steps to send individual invitations

1. Navigate to the Tools section within the “App invitation not sent” listing.
2. Select the attendees to whom you wish to send invitations by checking their corresponding boxes.
3. Choose the desired invitation method from the dropdown menu (Email, SMS, or both).
4. Click the Send button to issue the invitations to the selected attendees.

Here is the view and steps shown in the image, how organiser will send email of invitations.

App invitation not sent filters

Organiser have the different available filters on the app invitation not sent. Detail is given below:

• Search: By searching any attendee name or email organiser can filter the relevant attendees.
• Attendee type: Organiser cam filter the data base on the attendee types filter.
• Group type: Group type filter list all the attendees based on the group type.

Invite log

The “Invite log” is a feature or section that keeps a record or log of all invitations sent out by organisers to attendees or participants of an event. It typically includes details such as the date and time of the invitation, the recipient’s name or email address, and the method used to send the invitation (e.g., email or SMS). This log helps organizers track the status of their invitations and ensures that they have been successfully delivered to the intended recipients.

The “Get permission” module enables event organisers to request specific permissions or consent from attendees. This is essential for legal compliance and effective communication, particularly regarding the use of attendee data for marketing, sharing contact information, or capturing media consent during events.

Overview of sub-sections

The Get permission module consists of two main parts:

Disclaimer
Permission logs

Disclaimer

The Disclaimer section allows organisers to create and customise permission requests related to various aspects, such as marketing communications, newsletters, and specific policies (e.g., food allergies).

Features of the disclaimer section

Editor:

• Organisers have access to an editor where they can define the disclaimer text. Key input fields include:
• • • Subject line: A brief title for the disclaimer (e.g., “Consent for food and allergies policy” , Get permission).
    • Inline text: A customizable statement that includes links, such as:
      • Example: “I agree to {detail_link}food and allergies policy{/detail_link}.”
    • Description: A detailed explanation of what the consent entails, helping attendees understand the implications of their agreement.

Impact of the disclaimer

Disclaimer have the impact on both registration and app site. Detail is given below about the both impacts.

Web app impact
Registration site impact

Web app impact

• The disclaimer will only display in the attendee’s profile settings if the Display food Setting is enabled. By default, this setting is turned off.
• For enabling or disabling this setting organiser will navigate on the following given path: Eventcenter->app->attendee settings->display settings->display food.

When organisers enable this setting:

• The disclaimer will appear on the edit profile page of the web app.
• At the bottom of the page, there will be a checkbox for the food policy.
• When attendees click on the URL, a modal will open displaying the subject line and description of the policy.
• If attendees check the box, they are consenting to the terms outlined in the disclaimer.

Before enabling the display food setting food disclaimer checkbox will not show in “edit profile”. Here is the view of it:

After enabling the display food setting food disclaimer checkbox will start showing in “edit profile”. Here is the view of it:

Registration site impact

• The display food setting for the disclaimer is form-based for registration site.
• If organiser enable this setting for specific form then it will show against that form type users in registration site, otherwise it will not show.
• By default in all available forms this setting is off.

If an attendee is registering on the registration site:

• The organiser enabled the setting from the attendee form, which will then show the food policy checkbox on the registration information form.

If the setting is not enabled, the checkbox will not appear, ensuring that attendees only see relevant permissions.

Permission log

The “Permission log” is a record or log maintained that tracks attendees’ responses to permission requests and disclaimers. It provides event organizers with a comprehensive overview of attendees’ consent status and acknowledgment of legal agreements. The permission log may include details such as the date and time of consent, the specific permissions granted or disclaimers accepted, and the attendee’s contact information.

Features of the permission log

Acceptance status

The log categories attendees into two statuses:

• Accepted: Users who have agreed to the permissions.
• Not accepted: Users who have not provided consent.

Log details

For each entry in the permission log, organisers can view:

• Attendee name: The name of the attendee who accepted or declined the permission.
• Acceptance date: The date when the consent was recorded.
• Acceptance status: Indicates whether the attendee accepted or declined the permission.
• Description: The detailed description of what the consent was for

Additional features

Export logs

• Organizers have the option to export all logs into a CSV file. This is useful for record-keeping and compliance audits.

Detailed view

• Organizers can click on individual logs to view detailed information about each attendee’s consent, allowing for better tracking of who has accepted permissions.

“Attendee type” means putting attendees into different groups based on things like their role or what they’re doing at the event. This helps organizers manage who can access certain parts of the event, how much they pay, and what events they can join. It also helps send them the right information and offers.

Common types of attendee classifications in eventbuizz may include:

• Attendees
• Exhibitor
• Sponsor
• Speaker

The organiser can create a new attendee type according to their preference by navigating to “Attendee types” and selecting “Add.”

When organiser creates a new attendee types, there are two check box included in the creation process. Detail is given below about that check boxes:

• Active: By default this check box will be selected, and it shows the status of the attendee type, either organiser want to active it or by un-selecting this box, attendee type will be created by status will be in-active and can make active in future for use.
• Default: By default this check box will be not selected, and this check box give the authority to organiser either he want to make this type default attendee type or not. At a time there will be only one type default, if already there is a default attendee type, and organiser also mark this type default, then previous one selected will be un selected.

Additional features in attendee types

All the created attendee types will display on the attendee type listing, and each created attendee type have menu on listing. Available options in menu are these:

• Edit: Will allow organiser to edit the created attendee type name, active/in-active status and default status as well.
• Inactive/active: Will allow organiser to inactive/active the created attendee types. If already inactive then can make active otherwise inactive correspondingly.

Tools

• In tools organiser have the option to export the all created attendee types.
• A CSV file will be downloaded which have the information of the created types.

Labels serve as customisation tags or descriptors that provide context and organisation to various components within the attendee module. They play a crucial role in enhancing the user experience, allowing both organizers and attendees to better understand and navigate the event’s offerings. Labels can be used for categorizing attendee types, registration statuses, communication preferences, and other relevant elements, making information easier to find and understand.

Accessing labels

Organisers can access the attendee module labels from two main locations:

Attendee module subsection

• Within the main attendee module, there is a dedicated subsection for managing labels. Organisers can view, edit, labels specific to attendee information directly within the attendee module.
• Organiser can follow this path to access labels in attendee module: Eventcenter->app->attendee module->labels

Settings menu

• Organisers can also navigate to the settings menu in the event center. From there, they can select the Labels option, where all labels used across the event center are listed. This provides a centralised location for managing labels used in various modules, ensuring consistency and coherence throughout the event.
• Organiser can follow this path to access labels in setting module: Eventcenter->setting>labels->attendee labels

Dynamic nature of labels

One of the key features of the label system is its dynamic nature:

Real-time updates

• Any changes made to labels within the event center settings will automatically reflect in the web app. This ensures that both organisers and attendees see consistent terminology and labelling throughout all platforms.

Dynamic text replacement

• Any label changes propagate throughout the module, reducing confusion and enhancing user experience. Labels are not static, they are designed to adapt based on changes made by organisers

Importance of labels

Clarity and consistency

• Maintains clear communication, reinforcing event branding and attendee understanding.

Organisational efficiency

• Helps organisers manage and categorise attendee information effectively.

Customisation:

• Allows organisers to tailor terminology to better fit the event’s context and audience, enhancing attendee engagement.

Overview

The Attendee settings section is essential for managing and customising how attendee-related information is displayed across various platforms, including the web app, native app, and registration site. It serves as a control management system for enhancing the attendee experience.

Purpose of attendee settings

• Customisation: Organisers can modify how attendee information is presented to align with the event’s branding and objectives.

• User experience enhancement: By managing visibility and functionality, organisers can create a more intuitive and engaging experience for attendees.

• Control and flexibility: Organisers can enable or disable features based on specific event needs and audience preferences.

Accessing attendee settings

Organisers can access the attendee settings in the event center by following this path:

• Eventcenter → app → attendee → setting icons

Subsections of attendee settings

The attendee settings section is divided into four main subsections, each designed to manage specific aspects of attendee information and experience:

Sign in settings
Fields management
Display permission
Display settings

Sign in settings

Fields Management

Display permission

Display settings